Project-Based Folders
100% Data Privacy
Cross-Doc AI Search
Zero Setup
What is MinutesMax?
MinutesMax bridges the gap between raw conversation audio and structured project execution. Simply group your meeting audio files, project briefs, and upcoming schedules into dedicated Project Folders. MinutesMax analyzes everything together to deliver accurate minutes, cross-file insights, and future meeting agendas.
Cores Capabilities
Centralized Project Folders & Document Hub:
- Unified Workspace: Group all meeting audio recordings, transcripts, project briefs, and schedules into organized Project Folders.
- Context-Aware Analysis: The AI references every file within the folder to understand full project history and nuance.
Standardized Meeting Minutes Templates:
- Consistent Governance: Automatically transforms discussions into your organization's approved meeting minutes template.
- Structured Outputs: Automatically categorizes executive summaries, key decisions, voting records, and open risks.
Automated Recaps, Action Items & Highlights:
- Task & Owner Extraction: Automatically extracts action items, assigns owners, and flags tentative deadlines.
- Smart Audio Processing: Upload audio files from Zoom, Microsoft Teams, or offline recorders without needing live bots in your calls.
Cross-Document Intelligence & Insights:
- Multi-File Search: Query your entire Project Folder (e.g., "Did our discussions in last week's meeting align with the requirements in the project brief?").
- Automatic Gap Detection: Identifies contradictions or missing tasks between meeting decisions and project specifications.
Automated Agenda Generation for Upcoming Meetings:
- Schedule-Driven Agendas: Upload your next project schedule to the folder, and MinutesMax automatically drafts an agenda based on outstanding tasks, past decisions, and upcoming milestones.
Security & Confidentiality Commitment
Private Storage Isolation:
Your data resides strictly within your organization's secure storage environment.
Zero AI Model Training
Uploaded files and transcripts are processed privately and are never used to train AI models.
Enterprise Encryption
Full AES-256 encryption at rest and TLS 1.3 in transit to keep confidential project data protected.
Tailored Capabilities for Project Teams
Project Folders & Minutes
Unified Storage: Keep meeting audio, schedules, and documents together in dedicated folders.
Impact: Automatically generates standardized meeting minutes, recaps, and action items from call recordings.
Cross-Document Intelligence
Smart Synthesis: AI cross-checks meeting transcripts against uploaded briefs and project specifications.
Impact: Instantly discover insights, verify alignment, and draft agendas for upcoming scheduled meetings.
Strict Confidentiality
Private Storage: All files remain securely stored within your organizational boundary.
Impact: Data is never shared with third parties or used for public AI model training, guaranteeing full privacy.
1. Discovery:
Analyzing your complex system integrations, user journeys, and database relationships.
2. Architecture & Planning:
Designing your schema, detailing API endpoints, and mapping out user permissions.
3. Development:
Setting up the Drupal backend and building out customized storefront features or decoupled frontends.
4. Security & Auditing:
Implementing encryption standards, configuring role permissions, and verifying payment security.
5. Testing:
Thorough QA across multiple screen sizes, load testing to prepare for traffic spikes, and accessibility compliance validation.
6. Launch & Support:
Seamless launch coordination with minimal downtime, followed by active hosting maintenance and monitoring.
No. We enforce strict data isolation. Your project files, meeting audio, and transcripts remain confidential within your account storage and are never shared or used for model training.
When you upload project briefs, specs, audio recordings, and schedules into a single Project Folder, MinutesMax treats them as a unified knowledge source. When you request insights or build an upcoming agenda, the AI analyzes all documents in that specific folder simultaneously.
Yes. Once you upload your project schedule or next meeting date into the Project Folder, MinutesMax reviews open action items and unresolved topics across past meeting minutes to automatically build a structured agenda.
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